As a business owner, time is one of the most valuable things you have. It is usually also something that is under the greatest amount of strain. Here are eight tips to help you better manage your time.
- Work smarter – don’t try to get as much done in a day as possible. Instead, try to find ways of doing things more efficiently and try to simplify tasks. Better still, eliminate some tasks completely where possible.
- Close your email – then schedule time each day to look at your emails. When and how often you do this will depend on how important email communication is, but always remember that email is a distraction. How often have you been concentrating on an important task only to have that concentration broken by an unimportant email? You will not suffer those breaks in concentration if you only look at your emails at set times of the day. An extension of this is switching off the notifications on your phone.
- Book time for your tasks – running a business usually means you have a lot of pressure on your time from other people. This can make it difficult to complete important tasks. You should, therefore, block off certain periods of time each day or week for doing those tasks, and don’t let anyone encroach on that time.
- Never put quick to complete tasks on a to-do list – to-do lists are ever-expanding and never complete, plus they can be the cause of poor time management. One way you can mitigate this is not to put tasks on your to-do list that can be completed in a minute or two. An example is sending an email. The best option is to just do the task immediately to get it out of the way.
- Do the most important task first – staying with the to-do list theme, it is always best to complete the most important task first. The temptation is often to do some of the easier things to get you going, but this usually results in the most important task not being done at all. Start with it first.
- Plan for results – a common time management tip is to plan your day in advance to give it some structure. This can be done either last thing the day before, or first thing in the morning. This is important but there is an even more important element – plan for results. In other words, set out what you want to achieve by the end of the day. This will help you focus on what is important.
- Get rid of and/or avoid distractions – this could be anything from checking Twitter or Facebook to answering the phone or having a conversation with someone who has just dropped by your office. These sorts of things soak up your time leaving you with not enough to complete important tasks.
- Live healthily – this includes eating a healthy diet, exercising, getting enough sleep, getting sufficient downtime away from work, and spending quality time with your family and friends. Do this will give you more energy plus you will feel more relaxed when you get back to work, all of which will make you more productive.
For more tips and advice on running or managing your business, please contact a member of the Gilroy Gannon team today.